Undersecretaries Helper Secretaries Bureau and Solution Manager Regional Administrators Colleges Department Superintendents Market Elementary and Additional Education Minds Others Nervous

Undersecretaries Helper Secretaries Bureau and Solution Manager Regional Administrators Colleges Department Superintendents Market Elementary and Additional Education Minds Others Nervous

1. The team of degree (DepEd) issues the encased tips about shift of students’ School documents, which determines typical tasks and methodologies from the request, and launch of learners’ type 137 (Permanent Record) and version 138 (Report credit) in all of the public educational institutions country wide.

2. This rules aims to guarantee the sleek and efficient seeking and https://besthookupwebsites.org/chinese-dating-sites/ delivering of learners’ faculty data without inconveniencing the students and parents.

3. All DepEd purchases and other related issuances, regulations and rules, and provisions, and those are inconsistent with this particular insurance, become hereby repealed, rescinded, or improved accordingly.



I. Rationale

There’s two fundamental school records that show the learner’s page and scholastic and extra-curricular standings: type 137, known as the Permanent track record, which contains the learner’s account and famous scholastic record, and version 138 your document credit which ultimately shows the scholastic show of a student in certain class season. DepEd Arrange No. 8, s. 2015, the class review plan, presented the guidelines on details are incorporated Forms 137 and 138.

Form 138 happens to be circulated to score 1 to 10 students every grading period while levels 11 to 12 will get they every close term. Following the institution 12 months, kind 138 happens to be a required record for a learner enrolling to another location degree degree because additionally show the learner’s marketing status. Whereas, college bodies request the release of Form 137 of marks 1 to 12 learners who exchange to a different school or transition from simple to additional.

From inside the lack of conclusive protocols, the process of asking for and issuing of certified school documents of students varies per university. This rules shall develop the systems to become used because college in managing the learner’s faculty records any time students join, exchange educational institutions, and ask for relevant documents for other appropriate functions.

II. Range with the Coverage

This Order will build common steps and protocols for the need and release of learners’ kind 137 (long-term Record) and type 138 (Report credit) in institutes and colleges department workplaces (SDOs) nationwide.

III. Concept Of Terminology

  1. Kind 137 (Permanent tape) – permanent university student track record displaying the traditional scholastic and co-curricular report of the learner
  2. Form 138 (review Card) – document revealing the educational results of a learner in a provided faculty yr
  3. Getting Faculty – the college asking for for long-term data of a moving student
  4. Coming Faculty – the school delivering the permanent registers of a transferring student

IV. Approach Statement

The office hereby establishes the typical operations and methodologies in seeking and releasing of learner’s faculty information. This device abides by the DepEd’s visualization, objective and primary worth and subscribes to the theory of:

a. absolutely free, top quality fundamental education;

b. visibility and responsibility;

c. access and regular discharge of learners’ college registers; and

d. Security and confidentiality of learners’ registers.

Specifications on Learner’s School Registers

This policy details the regular practices for the transport of students’ school lists. This rules advice the functions in requesting the long-term college documents (version 137) for a competent send of paperwork without inconveniencing mom and dad as well as the learners.

To be sure the reliable production and transfer of learners’ faculty files, the next will probably be seen:

a. The move of information of students must made simple and quick without encumbering the students and mom. However, this ought to definitely not undermine the privacy and safety of faculty record.

b. getting institutions shall protect all long-lasting lists (Form 137) of all the incoming students prior to the finish of earliest grading stage. For transferred-in learners through the class seasons, send of documents will probably be secure four weeks (30) through the first day of school attendance.

c. Learners and/or their own folks or guard commonly allowed to hand-carry the long lasting documents (type 137) towards obtaining class.

d. In case of unavailability of kind 137 thanks to instances beyond the regulation, the Report on marketing promotions (School type 5) can be employed as replacement, you see at the classes department Office (SDO).

e. The Learner Critical information method (LIS) will be made use of as system within the inquire and discharge of learner university information; therefore the exchange shall firmly getting involving the obtaining and coming institutions only.

The next methods must be succeeded to facilitate the inquire and launch procedures:

A. School-to-School Move of Version 137

The bulk of operations on transfer of learner’s class track record typically happen during enrolment stage and as soon as the motion of sessions. To support the easy and fast transfer of registers, the flowchart below portrays the process of need and release of learners’ Form 137between the receiving school and originating class;

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